How to Schedule Your First Appointment

Written by Tretbar Therapy

Updated 2 weeks ago

Taking the first step to begin therapy is commendable, and we want to make the process of scheduling your initial appointment as smooth as possible. Here’s how you can get started:

Option 1: Request an Appointment via Our Client Portal

This is often the quickest way to see available times and request your initial consultation.

1. Visit our Secure Client Portal:

   Visit our Client Portal.

2. Select the Initial Consultation:

   Look for the option: Free 15 Minute Session.

3. Scheduling with Kirsten Tretbar, LMFT:

   All appointments will be directly with, Kirsten Tretbar, LMFT. These calls can be via phone or online as a Telehealth call.

4. View Available Times and Select Your Preferred Slot:

   The portal will display available dates and times. Choose one that works for you.

5. Provide Your Information:

   You'll be asked to provide some basic contact information to complete the request.

6. Confirmation:

   Once your request is submitted, our office will review it and confirm your appointment, usually via email or a notification through the portal. You may also receive intake paperwork to complete online prior to your session.

Option 2: Call Our Office

If you prefer to speak with someone directly or have questions before booking:

1. Call Us:

   Our office phone number is (913) 393-9393.

2. Office Hours:

   Our administrative staff are typically available to answer calls during the hours: Monday - Thursday, 12:00 PM - 8:00 PM Central Time.

3. Leave a Message:

   If you call outside of these hours or if we are assisting other clients, please leave a detailed voicemail with your name, phone number, and a brief reason for your call (e.g., "Interested in scheduling a new client appointment").

4. Return Call:

   We will return your call as promptly as possible, typically within 24 hours, to discuss your needs and find a suitable appointment time.

Option 3: Email Us

While we recommend the Client Portal or phone for direct booking, you can email us for general inquiries about becoming a new client:

1. Email Address:

   [email protected]

2. What to Include:

   Please include your name, phone number, and a brief note that you are interested in scheduling a new client appointment.

3. Response:

   We will respond to your email, typically by calling you to discuss scheduling.

Next Steps

Once your initial appointment is scheduled:

• You will receive a confirmation email or portal notification.
• You will be asked to complete initial intake paperwork online through our portal prior to your session. This helps us prepare for our first meeting and makes the most of our time together.
• (See: What to Expect in Your First Therapy Session).

We look forward to connecting with you and supporting you on your therapy journey! If you have any difficulties with the scheduling process, please don't hesitate to call our office for assistance.